Staff Who Does What
ACADEMIC OFFICE - GRADUATE OFFICE
Academic Advising Manager
404-894-8414 | Love 297
- Advise graduate students and track registration and student progress
- Manage graduate office and support staff; work with the Graduate Committee
- Monitor & award graduate fellowships
- Recruitment ofprospective graduate students
- Generate final reports for assessment
- Coordinate graduate handbook changes and curriculum updates
Academic Program Coordinator II
404.385.6315 | LOVE 298
- Coordinate graduate application and recruitment processes
- Coordinate graduate recruitment fair
- Coordinate new graduate student orientation
- Compile reports and statistics for OATS, Academic Program Review, Grad Committee, etc.
- Graduate safety seminar coordinator, serve on safety committee
- Coordinate graduate website updates
Academic Program Coordinator I
4048944253 | Love 296
- GRA Hiring
- Class Scheduling
- Registration holds, permits and overrides
- Textbook Ordering
- Coordinate MSE BS/MS Program
- Student visa processing and renewals
- Commencement coordinator
- Assist with Career Fairs
- Transfer Course Evaluation
- Grade Change Processing
ACADEMIC OFFICE - UNDERGRAD
Educational Outreach Manager I
404.894.2430 | Love 290
- Undergraduate recruitment lead, continuance of current recruitment activities, and the planning and implementation of new recruitment activities including representing MSE at on-campus recruitment events and in the metro-Atlanta high schools
- MSE undergraduate scholarship program coordinator
- Assist with the MSE Industry-Student Mentoring Program
- Help coordinate and execute the MSE FASET sessions with Shirley
- Meet with prospective students and their families to educate and inform about what MSE is and the opportunities they have as a student in our program
Academic Advisor II
404.894.2850 | LOVE 292
- Advise Undergraduate students on course planning and scheduling
- Coordinate Student Awards Process
- Degree Petitions (Backup)
- Banner, Degree Works GT Reports
- Change of Majors Process
- FASET Coordinator
- Career Services Liaison and Placement (uGrad)
- Group Advisement Facilitator
- MSE Minor Processing
Academic Advising Manager
404.894.2852 | LOVE 294
- Overall Management of Staff and academic processes in the UG office
- Oversee UG Recruitment activities
- Assessment and reports/ABET
- Statistics
- Recruitment Management, Planning and Assistance
- Retention
ADMINISTRATIVE SUPPORT
Assistant Director, Administrative Operations
404.894.5823 | Love Bldg., Rm. 285
- Provide support to the School Chair
- Coordinate activities of the Chair’s office, i.e. internal audits, program reviews, etc.
- Human Resources Representative
- Hiring processes of all personnel and researchers
- Process J-1 and H1B visa requests
- Supervise administrative, academic, and facilities support staff and activities
Administrative Manager I
404-894-1746 | MRDC 3505
- Admin Support to faculty and their research groups for travel, BuzzMart and Workday; Enter purchase orders through accounting system; Compile information and reports; Process check and foundation requests including support documentation; Coordinate monthly procurement statement reconciliation; Assist PI's regarding interpretation and application of administrative policies and procedures; Coordinate and participate in visits, meetings, seminars and video conferences, and conference room scheduling; Assist with photocopying and other related duties as assigned: (Correa-Baena, Muhlstein, Russo, Y. Wang, Yao);
- Supervise MRDC admin support activities and main office;
- Supervise administrative staff and student assistants;
- Retention, Promotion and Tenure (RPT) Representative;
- Printing of posters for students and researchers;
- Conference room scheduling for MRDC.
Administrative Professional III
404.894.0496 | MRDC 3506
- Admin Support to faculty and their research groups for travel, BuzzMart and Workday; Enter purchase orders through accounting system; Compile information and reports; Process check and foundation requests including support documentation; Coordinate monthly procurement statement reconciliation; Assist PI's regarding interpretation and application of administrative policies and procedures; Coordinate and participate in visits, meetings, seminars and video conferences, and conference room scheduling; Assist with photocopying and other related duties as assigned: (Gerhardt, Jacob, Jayaraman, Kumar, Parachuru, Realff, Sharma, Shofner, Srinivasarao);
- Assist with events, workshops and conferences, Workday, procurement and business card purchases;
- Control inventory of office supplies/manage purchasing activity;
- Organize Receipts and Invoices;
- Prepare outgoing packages for shipping/track package activity/control inventory of incoming shipments;
- Manage all purchases and travel related expenses for Capstone Senior Design classes;
- Assist the MRS AND WIMSE organization with expenses;
- MSE Ambassador for the Georgia State Charitable Campaign.
Events Coordinator
404.385.7303 | LOVE 284
- Admin Support to faculty and their research groups for travel, BuzzMart and Workday; Enter purchase orders through accounting system; Compile information and reports; Process check and foundation requests including support documentation; Coordinate monthly procurement statement reconciliation; Assist PI's regarding interpretation and application of administrative policies and procedures; Coordinate and participate in visits, meetings, seminars and video conferences, and conference room scheduling; Assist with photocopying and other related duties as assigned: (A. Alamgir, Gokhale, Kacher, Losego, Singh, Speyer, Thadhani);
- Coordinate and plan department events;
- Conference room scheduling;
- Oversee receptionist area for mail, package distribution and supplies;
- Supervise student assistants;
- Work with other staff on area specific events;
- Order and maintain office supplies for MSE Bldg.
COMMUNICATIONS
Communications Officer
404-385-1650 | Love 278
- External communications: Newsletter and monthly e-News, media liaison
- Marketing communications: Flyers, brochures, letters for Grad and UG programs
- MSE Rep for CoE and Research Communications
- Communications support to EAB and Development
- Social media and online communications
DEVELOPMENT
Development Assistant for ChBE and MSE
(404) 894-4881 | Ford ES&T, 1310
- Administrative support to Directors of Development for MSE & ChBE
- Participates in planning, promotion, donor interaction and record keeping and reporting
- Assist potential donor, donors or donor reps as required
Director of Development I
404-894-6345 | Love 354
- Major gift fundraiser
- Develop and enhance relationships with alumni and friends
- Work with Chairs and faculty to enhance alumni relationships while focusing on securing permanent endowment support for faculty, students and programs.
- Work with Central Development to enhance alumni relationships
- Steward gifts to School
Director of Corporate Development for ChBE and MSE
(404) 894-0987 | ES&T 1372
- Major gift fundraiser
- Develop and enhance relationships with corporations
- Work with Chairs and faculty to enhance corporate relationships
- Work with Central Development to enhance corporate relationships
- Steward gifts to School
FACILITIES
Building Coordinator
404-385-4364 | LOVE 181
- Review gas orders and place on-line orders; maintain inventory
- Assist with tagging new equipment
- Assist with master inventory of equipment
- Work within labs doing equipment setup
- Work with faculty on their projects and move equipment as needed
- Office space assignment
Senior Facilities Manager
404.894.6763 | Love 271
- Facilities maintenance upkeep/prevention operations for MSE buildings, UG labs, and offices
- Building renovation, lab fit-up/upgrade, and office buildout projects
- MSE Space Utilization Surveyor and a member of MSE space committee for faculty office/lab assignments
- GRA office space assignment and coordinating lab, office, and large equipment moves
- Building safety/security manager, Right-to-know coordinator, and assistant lab safety manager for UG labs
- Asset manager for MSE inventory equipment
- MSE keys/door access controls system and coordinator for proxy reader installations
- Telecommunications coordinator for phone repairs, upgrades, and installations
- Event logistics, staging, audio/visual, and coordinating equipment set-up/break down
FINANCIAL SERVICES
Assistant Director, Financial Operations
404.894.5791 |
- Head of Finance Office
- Reconciliation of state projects
- Processing of budget amendments
- Proposal preparation
- Salary distribution
- Portfolio project management
Grants Administrator
404-894-2816 | MRDC 3507
- Research funding opportunities and disseminate results to applicable faculty
- Coordinate and manage proposal preparation and submission process
- Serves as department point-of-contact with MSE Accounting office, OSP, Legal, etc.
- Assist with coordinating and preparing paperwork to granting agencies involved with grant proposal submittals
- Review/Edit proposals
- Track upcoming and overdue deliverables
Financial Manager I
404.894.5792 | MRDC 3512
- Management of finance staff
- Portfolio project management (Kumar, Liu, Losego, Stingelin, Ramprasad, Lin)
- Payment of invoices
- Preparing of hiring paperwork (students)
- Proposal preparation
- Processing of Foundation and AP check requests
MSE Financial Admin III
|
- Manage budgets to ensure funds are spent according to Institute and sponsor guidelines
- Portfolio project management (Tsukruk, Vogel, Wang, Wong, Yushin, Milam, Muhlstein, Thadhani).
- Review expenditures to ensure they are allowable
- Manage sub-awards from initiation to close-out
- Prepare financial reports and projects as needed
- Provide financial approval for business transactions and ensure proper documentation is secured
Financial Admin III
404-385-5494 | Love, Rm 363
- Portfolio project management (Garmestani, Gerhardt, Jang, Parachuru, Realff, Shofner, Singh, Russo, Jayaraman)
- Prepare data for use in budget amendments
- Perform financial records maintenance, report preparation and reconciliation
- Post transactions to internal ledgers
- Processing of all travel
- Processing of bi-weekly time documents
- Processing / approving of purchase orders
COMPUTING SERVICES
Computer Systems ManagerResearch Scientist II
404.894.3454 | LOVE 178
- Provide hardware and software computer support
- Oversee computing capability and the connectivity for those systems to the resources on the network
- Assist in the selection and configuration of new computers
- maintain functionality of desk computers and computer lab
- Support x-ray lab, used for research and instructional purposes
- First tier support for OIT accounts, services & software.
IT Support Professional II
404.894.2851 | MRDC 4403
- General maintenance and technical support of daily IT operations
- Software upgrades, disk back-up, utility maintenance, repairs, technical and network support, testing of new equipment
- Directory organization
- Web content updates and modifications
- Assists in maintaining main & secondary MSE websites (back-end software).
- Primary support of Apple products and software (ipad/osx/imac/laptops)
- First tier support for OIT accounts, services & software.
- Research and procurement of IT and AV related equipment
IT Support Professional Manager
404.894.3287 | LOVE, Room 172
- General maintenance and technical support of daily IT operations
- Software upgrades, disk back-up, utility maintenance, repairs, technical and network support, testing of new equipment
- Directory organization
- First tier support for OIT accounts, services & software.
- Research and procurement of IT and AV related equipment
- Provide hardware and software computer support for faculty/staff/students.
- Oversee computing capability and the connectivity for those systems to the resources on the network.
- Assist in the selection and configuration of new computers; maintain functionality of desk computers.
- Administers MSE specific servers and databases.
- Creates and maintains MSE online systems and services (mseforms, etc).
- Assists in maintaining main & secondary mse websites.
- Manages MSE computer support personnel
